How to export WooCommerce orders step by step guide

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In addition to its own core functionality, WooCommerce also has a marketplace of plugins to address specific tasks.

One such task is exporting WooCommerce orders.

In this article, we’ll describe the top plugins for exporting orders and show you how to use one of them.

These include the need to:

In all of these cases, users typically need the ability to filter data. For example, dropshippers require only the latest orders that are ready to ship.

The capacity to generate custom file formats and layouts is also important because external accounting, reporting, and CRM systems often have strict data import requirements.

Finally, no one likes repeating the same tasks, so being able to schedule recurring order exports to run automatically every week or month greatly improves efficiency.

There are numerous plugins to export WooCommerce orders, but we recommend sticking with the market leaders.

We say this because a lot of export plugins have failed over the years. As proof of this, just search WordPress.org/plugins for “export orders” and see how many have low install counts or have ceased updates.

The three plugins in this list have all achieved a big enough following to ensure that they will still be around when you need them.

The dominant player in the broader WordPress and WooCommerce import and export space. As with all the plugins in this list, WP All Export has both a free and a premium version.

You can select, rearrange and edit your export columns using a drag and drop interface.

You can export your data to a custom CSV, Excel or XML file format.

And should you have to deal with large data volumes, you can break your exports into smaller processing batches and multiple output files.

Lastly, WP All Export integrates seamlessly with WP All Import, meaning you can manage data transfers or migrations between sites with just a few clicks.

On the downside, the unpaid version of this plugin does not include all order data elements. Nor does it include basic filtering or scheduling capabilities.

The paid version of this plugin unlocks its remaining core features, including:

It also includes a few power features not found elsewhere, such as:

The biggest question is whether you need all this power. If you want to address all possible WordPress and WooCommerce export requirements, the answer to this question is likely yes.

But if you’re just trying to perform simple WooCommerce order exports, the paid version of this plugin may be overkill.

The Order Export and Order Import for WooCommerce plugin from WebToffee is a solid player in the WooCommerce order export and import space.

Combined with WebToffee’s other free addons, this plugin’s free version allows you to export:

It also includes access to all order data fields, a basic filter tool, and order import capabilities, though these are not as well integrated as the free versions of WP All Export and WP All Import.

In terms of drawbacks, Webtoffee’s drag and drop interface is not as slick as that of the other two plugins in this list. The plugin only works with the CSV file format and doesn’t provide quite as many options for dealing with large exports.

This plugin’s premium enhancements include:

If this list seems shorter than that of WP All Export, keep in mind that Webtoffee’s free version already includes access to all order data elements and a basic order export filter.

However, this shorter list also reflects the main difference between the first two plugins in this article.

The current version of Webtoffee’s plugin is not trying to be the ultimate export plugin across all of WooCommerce and WordPress. Its filter capabilities are not nearly as advanced as those of WP All Export. It doesn’t allow you to customize fields using passthrough PHP or help you build ultra-sophisticated XML feeds.

This plugin is instead aimed at the average WooCommerce user who doesn’t anticipate any especially demanding export requirements in the future. In this regard, it does a good job.

This plugin is purpose-built for exporting WooCommerce orders. As such, it is much more specialized than the other two plugins in this article.

The free version of this plugin allows you to export:

It provides a drag and drop interface similar to that of WP All Export.

Its filter capabilities are the strongest of all the free versions of the plugins.

And in addition to CSV, Excel and XML, it also allows you to export orders to JSON, TSV, PDF and HTML file formats.

On the downside, it has an older-style interface that is not as intuitive to use as the other two plugins. It doesn’t offer any import capabilities. And should your export needs grow beyond that of WooCommerce order exports, you will have to install other plugins or transition to an entirely different solution.

AlgolPlus adds the following to its premium package:

Similar to Webtoffee, this may not seem like many additions to the free version, but that’s because the free version already contains a lot of features.

In our view, the main difference between the free and paid versions of this plugin are:

The easiest statement to make about the cost of these packages is that they have different pricing philosophies:

Beyond that, price comparisons are difficult because the packages never quite line up, so it’s difficult to compare “apples to apples.”

Webtoffee’s premium version is $69 a year for one site, which includes order import capabilities.

WP All Export’s closest comparison is its WooCommerce Pro Package at $199 for a lifetime license. That includes all of its WooCommerce import and export capabilities, including products, customers and reviews.

To match that, you would have to move to Webtoffee’s All-in-one WooCommerce Import Export Suite at $129 per site per year.

Meanwhile, AlgolPlus charges $30 per year or $120 lifetime for one site for just its order export capabilities.

This is the easiest section to write in this article. All three of these companies have a superb reputation for customer service and support, as evidenced by the high percentage of 5-star user ratings on their WordPress.org/plugins pages.

Now that you understand your plugin options, let’s show you an example of a basic order export.

For this example, we’ll use the premium version of WP All Export.

After installing the plugin, go to All Export > New Export in the WordPress main menu.

Then select WooCommerce Orders as the post type and click the blue Customize Export File button at the bottom:

This brings you to the drag and drop interface:

Here, you can just drag and drop your desired fields from the Available Data section on the right to the column selection area in the center.

Although not shown above (because the Order panel has been expanded), the Available Data section also contains expandable panels for:

Next, click the Continue button at the bottom, which brings you to the Export Settings screen:

At this point, just click the Confirm and Run Export button and then download your file.

Easy, right?

If you just want to export all orders, you can complete this task in less than a minute.

WebToffee and AlgolPlus both offer similar quick exports. Neither will bog you down in unnecessary details.

But the real value of this design are the embedded options to perform more challenging exports.

Most order exports are relatively straightforward. But sooner or later, you will run into more demanding requirements. When that happens, it’s good to have ready-made tools at your disposal.

The alternative is to start writing custom code.

Two areas in particular can push export boundaries: advanced filter requirements and recurring exports used to integrate with external systems.

Let’s say that you need to export orders to feed a monthly report. Because you intend to run this export on the first days of each new month, you want to create a filter to export only those orders that were placed in the previous month.

Here’s what you do with WP All Export:

You can even create complex nested filters like this:

This says, “Give me all orders with an order total between 25 and 50, or those greater than 50 with an Order Status of wc-pending.”

This ability to nest or group filters is critical. Without it, you will be forced to custom code solutions that much sooner.

Nobody likes repeating the same tasks. When it comes to generating monthly reports or data feeds, you need two features to avoid this:

All three premium versions of the plugins allow you to save your exports as templates.

In WP All Export, scheduling those exports simply requires expanding the Scheduling Options panel in the Export Settings screen, then filling out this intuitive form:

The settings shown above say, “Run this export on the first Monday of every month at 2:00 a.m. New York time.”

If you use WP All Export’s built-in Zapier integration, you can even automatically connect this export to 1000+ external apps, meaning the whole process can take care of itself.

When integrating with external systems, file specification requirements can be demanding. There is nothing more frustrating than being “almost there” because close doesn’t count.

Actually, there is one thing worse: meeting the file layout requirements only to find out that your export fails due to resource limitations!

A common way of meeting the input requirements of an external system is by using XML.

All three plugins in this article allow you to generate an XML feed, but only WP All Export makes it possible to interactively build an advanced custom feed.

For example, say that you need to send your latest orders to a 3rd-party shipper who demands that the shipping method is automatically set by weight.

Here is what you would do:

In response, an XML Editor will appear:

If you’re not a coder, this function may look complicated, but it is actually quite simple and can be written by any junior programmer.

If you don’t have access to a junior programmer, don’t worry. WP All Export’s support staff will point you to the resources that you need.

Now modify the Shipping Method element in the XML Editor so that it looks like this:

<ShippingMethod>[output_shipping({Weight})]</ShippingMethod>

The text highlighted in yellow is a call to the output_shipping() function that you just created, which receives a value from the Weight field and returns the appropriate Shipping Method.

It doesn’t really matter if you understand the code in this section. The central point is that you (or someone working with you) can manipulate what is being exported at the deepest level.

This means that you can always fulfill your export requirements regardless of how complex they are.

There are two types of problems you can encounter when exporting a large number of WooCommerce orders.

The first is caused by exceeding server resources such as memory or timeout limits.

The second has to do with the export file size, and this problem has two versions.

One is that the server where you are writing the export file may impose specific file size limits. The other is that external sites that you are targeting for integration may have size limits for import files.

WP All Export allows you to address both issues via the Advanced Options panel of its Export Settings screen:

The first setting indicated above (In each iteration, process…) allows you to process your order exports in batches, which should address any concerns about exceeding server resources.

The second setting (Split large exports into multiple files) opens up an additional option that allows you to specify the maximum number of orders to be exported per file. If your export exceeds this number, the plugin will automatically break the export into multiple files.

Webtoffee provides a similar batch size setting for processing but does not appear to have an equivalent setting to manage file output size.

This suggests that you will need to run multiple exports using different sets of filters to output multiple, smaller files.

AlgolPlus does not appear to offer visible settings for either option. However, given their thoroughness in all other aspects of WooCommerce order exports, it is unlikely that they have completely ignored these issues. They’re just not managed via the interface.

The good news is that you should be able to handle all of your WooCommerce order exports using a 3rd-party plugin.

Indeed, all three of the plugins described in this article are proven, highly capable and backed by solid companies. You won’t go wrong with any of them.

The real issue is simply one of fit. If you want one plugin that can handle every imaginable export scenario on its own, then WP All Export is your answer.

On the other end of the scale, if you’re looking to export just WooCommerce orders and nothing else, AlgolPlus’ Advanced Order Export tool is probably the way to go.

Webtoffee’s Order Export and Order Import for WooCommerce plugin falls midway between these two solutions.

Hopefully, this article has armed you with sufficient knowledge to decide which plugin is right for you!

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